School Fee Refund Application Form

Only the PARENTAL COMPONENT is refundable. All funds from other sponsors are non-refundable, subject to agreements (MoA/MoU) between the sponsor and the University.

HELP funds can also be accessed under specific conditions.

This application form should only be completed by students wishing to request a tuition fee refund in cases where unforeseen and exceptional circumstances prevented them from studying.

Requests for tuition fee refunds will take fourteen (14) to twenty-one (21) days to be processed and possibly longer during peak periods. Following the submission of your request, you should not pursue the progress of your request within this period unless you have further evidence to submit. Any other correspondence will slow the process.

Applications for Excess Refunds will ONLY be processed in week Ten (10) of each semester, annually.

Week Ten (10) Dates:
Semester 1: April 15 – April 25
Semester 2: September 15 – September 19

Refunds are only applicable for the current academic year.

Application is online therefore manual or emailed applications will not be accepted.

Ensure to have the following required documents ready before applying:

REQUIRED DOCUMENTS

  • Cover Letter
  • Current Statement of Student Account (Obtain a statement from the University Bursary Office to be obtained at the Cashier Counter)
  • Copy of Student ID
  • Parental or Sponsor Authorization Letter
  • Receipt copies (Original Receipt of payment)
  • Declaration Form (download form here)

Quotation Requirements:

  • Students applying for a refund through the purchase of educational resources must include a valid quotation from a service provider. Quotations for utilization of HELP funds must be obtained from University service providers, such as the Bookshop (for stationery and laptops) and the Mess (for food).

Instructions:

  • All sections of the application form must be completed in full. If any sections have not been completed, your request will not be considered.
  • The form must be completed by the student concerned. We will not accept forms completed by a third party.
  • Refunds will not be made to third-party accounts.
  • Before filling in this form, it is essential that you read the ‘Student School Fee and Refund Policy’, which can be downloaded from this link.
  • The Student Sponsorship Agreement Form can be downloaded here.
  • Submit all refund applications via the link below.
Apply Now

Any queries regarding the application form should be directed to:

For Undergraduates
Email: admissions@pnguot.ac.pg
Phone: (675) 473 4222 / 473 4281

For Postgraduates
Email: info.pgs@pnguot.ac.pg
Phone: (675) 473 4392 / 473 4456