ADMIN OFFICER (HOUSING & PROPERTY)

The Admin Officer will be responsible for;

• Assist the HOD in the efficient daily operations of the Office.
• Supervise junior secretaries and delegate jobs to them as necessary.
• Ensure that cleaning agents, office stationeries and toiletries are ordered and stocked for use.
• The office cleaner is under responsibility of Housing Manager, however, ensure that he/she does a good cleaning job in and around the office, toilets and ablution areas.
• Assist the HOD to provide updates on expenditure on various accounts/votes used by the department on a monthly basis. This should be provided in summary using Excel spreadsheets format.
• Ensure that inventory check lists are prepared, registered & updated for departmental equipment & assets with assistance from the Senior Secretary.
• Ensure that SEM cooking gas refill cylinders are ordered on time
• Assist managers, supervisors & stores officers in provision of quotations and procurement of materials, parts etc.
• Co-ordinate timely preparation of GEs for services, Youth/Community groups, contractors’ progress claims and materials purchase.
• Co-ordinate collection & recording of cheques
• Ensure supplier’s invoices and delivery dockets are checked against materials delivered, compiled with Store man, signed by HOD and forwarded to the account’s office.
• Lodgment of timecards for casuals
• Provide feedback on maintenance requests
• Keep records of drawings and filings
• Manage office photocopy machine
• Organize monthly departmental meetings
• Assist in maintenance scoping for staff housing on behalf of the Maintenance Manager.
• And perform any other tasks as requested by HOD & Section Managers