Administration Officer (Overseas Recruitment)

Key Responsibilities

• • Provide mentoring and leadership to the Junior team members.
  • Provide recruitment report updates to senior managers as and when requested.
  • Assist payroll team with payroll-appointment cases to resolve the case.
  • Provide recruitment data to senior managers for budget purposes.
  • Provide assistance to the housing officer when and if need be.
  • Collaborate with printery team regarding recruitment printing requests.
  • Collaborate with all departments/schools regarding their recruitment requests and/or appointment requests.
  • Administer the end-to-end recruitment processes including advertising, shortlisting, interview coordination, onboarding, final documentation for data entry, and data entry into the Chris HR-Payroll system.
  • Process and issue appointment letters and employment contracts for citizen and non-citizen staff for both academic and non-academic positions.
  • Administer all new entry visa applications for non-citizen staff and their dependents.
  • Organize travel, transport, and accommodation for newly appointed staff and their families.
  • Provide assistance to staff office with the non-citizen’s visa extension application from document compilation to the actual lodgments in collaboration with the PNG Immigration Office in Lae Branch as well as the Head Office in Port Moresby.
  • Process settling-in allowances for all new hires both non-citizens and citizens where appropriately applicable.
  • Process non-citizen’s reimbursements (visa medical expenses and excess luggage containing teaching materials only) upon provision of original receipts on arrival.
  • Administer all General Expenses (GE) for the recruitment section.
  • Process all data entry into the iChris system for both new and existing staff.
  • Manage sectional petty cash and procure office supplies and items for interview purposes and office use.
  • Attend to staff queries and request via telephone, emails and or counter.
  • Respond to staff queries and refer them to the respective officer in charge or to senior HR personnel where necessary.
  • Implement and uphold recruitment best practices and compliance with policies, processes and procedures of the University.
  • Provide necessary assistance within the HR Department where need be.